Searching the Database to Retrieve Records
To begin your search in Search/Holds mode, you first need to select the search index that you're going to use. You can do this from the pull down menu of indexes.

There are a number of ways to select your index. You can:
  • Click on the index with the mouse.
  • If you know the index tag you'd like to search by, you can type it at this point. In the case of 'Title' that would be 't'.


  • If the index is highlighted, which is indicated by a thin blue line on the inside of the black line, you can use the arrow keys on the keyboard to move through the list.




  • If you know the index tag you'd like to search by, you can type it at this point. In the case of 'Title' that would be 't'.
NOTE: If you selected an incorrect index, use Shift/Tab to highlight the index menu again.

The cursor then moves to the white area where you type in your search string. Note that you do not have to type in the entire title.



Then hit return or click on the Search button.

If your search result is not an exact match of a record, you'll be given a browse screen.



You can highlight the title in the browse screen by clicking on it with the mouse and it will change the display in the brief area in the top of the screen. You can also use the arrow keys to move through the browse list.

To select a title you wish to view, highlight the title and then:

  • Click the Select button or use the keyboard command Alt+L.


  • Double-click the title.
  • Press the Enter key.
Millennium Circulation displays the brief bibliographic record in the top section of the screen, and the Holds Summary tab in the lower section.



This tab displays information about item records in a similar format to the Web OPAC. You could use this function to provide information to patrons about the availability of items. There are buttons for hold functions. You can limit this display to those items that belong to your location by selecting the Current Location option under the All drop-down list.



To retrieve a specific item record, highlight the line for that item in the list, then either double-click on the line or choose the Record tab.



From the full display of the item record,



you can find information such as:
  • The date and time the item was checked out from the Checkout Date field.
  • The checkout location, which is indicated by a number in the Checkout Location field when an item is checked out.
  • The Loan Rule used for the checkout. (The loanrule is '0' if the item is not checked out)
  • The current patron who has an item checked out will display in the status bar at the bottom of the record. You can also view the full patron record by clicking on the patron record number in the Patron Number (#) field.


If you need to view a different item record, you can click on the Summary tab.



The Close button or ALT+Q command will close the record.



For additional information, refer to the User Manual Page # 100659: Searching Databases to Retrieve Records