Checked Out Items
The Checked Out Items tab displays the items currently checked out to the patron, but does not include any items that have just been checked out. (They are listed in the Check Out tab until you close the patron record). The total number of items that a patron has checked out displays in parentheses in the tab's title. In this example, the patron has fourteen items checked out.



If the patron has any overdue items, the system displays the tab's title in an alert color [the default color is red].



You have the ability to limit and sort the items in the Checked Out Items table.

If the Limit to Overdue option is set in the drop-down list



and the patron has fines for overdue items, Millennium Circulation displays the amount owed in the Status column.



You can select the All option to reset the table.



Sorting items in the table is performed by clicking on the column header by which you would like to sort. For example, you may wish to sort items by the Due Date. The first click will sort the items by due date in ascending order; a second click will sort them in descending order. To reset the table to the original order, which is sorted in the order the items were checked out, click on the number (or pound) sign column header.



Another example of a common way that items are sorted is by location. This will sort the items by each library collection. For example, you can sort by location to find all of the video recordings from a particular library checked out to this patron. This makes it easier to select similar items to perform a function.



The functions you can perform within the Checked Out Items tab are:
  • Renewing Items
  • Changing Due Date
  • Marking Items as Lost
  • Claiming Items Returned


There are several other useful tools available in tables.
  • You can temporarily resize columns by clicking and dragging a column header divider.
  • You can also temporarily move a column to a different position by clicking and dragging a column header.
  • If an entire title (or another field) does not fully display, you can move the mouse cursor over the field. The Table Tooltips feature will show a box with more information.
  • Using the Right Mouse Button allows you to right click for several functions. In the Checked Out Items tab, you can copy the selected field. First, left click in the field you wish to copy to select it, then right click in the field and choose the Copy command. You can use the Windows paste command (Ctrl+v) to paste the information elsewhere in Millennium Circulation, or into another program.
  • The View This Item command allows you to view the full item record, which contains many fields used during circulation transactions.


For example, there are fields related to the item type, the location and the actual loan rule used for this transaction. There are also fields specifically about the transaction, such as the check out date and time, the checkout location, the patron number, the last patron number who had this checked out, the number of renewals, the number of overdues and the status of the item.



Note that the Status does not change when the item is checked out, but the Due Date field is filled in. This is what will display in the public catalog. There are also a number of fields used for statistical purposes.

The last right click command, Print Table, is an alternate way to print the list of checked out items or email the list of items checked out to a patron.