Checking In Items That Have Special Conditions
Millennium Circulation informs you if it encounters any situations that require user intervention. Note that you must acknowledge every message before the item is checked back into the system.

There are two types of special conditions that you may see when checking in item records. In Millennium Circulation, these will display on the screen in a small dialog box.

The first type of message will display when you retrieve an item record during check in. These will be generic or specific messages that were previously added to an item record. Here is an example of an item record with a message that the item needs to be returned to a special storage area. Click on the Yes button to acknowledge the message and proceed with the check in.



The second type of message is warnings that will display as you attempt to check in items that have a system generated condition.

Following are several examples of these check in messages.
  • If you check in an item whose status is not On Shelf (see note below), Millennium Circulation asks if you want to clear the Item record's status (that is, it sets the status back to On Shelf).

    NOTE: The system does not change the STATUS field of an item when it is checked out - it remains as the ON SHELF or AVAILABLE value - but it does update other fields in the item record, including the Due Date field.


    For example, if the item you are checking in has been marked as Missing, Millennium Circulation asks if you want to clear the status. Choose Yes to have Millennium Circulation check in the item and change its status back to On Shelf. If you choose No, Millennium Circulation still checks in the item, but does not alter its status.


  • If an item's status has been designated Library Use Only, Millennium Circulation does not alter the status when the item is checked in. No message will display.
  • If you check in an item that satisfies a hold request, Millennium Circulation alerts you that the item should be placed on the hold shelf along with patron information. The system sets the item's status to 'On Holdshelf.' You can print a hold slip to accompany the item if you answer Yes to the question "Print slip to place in book?" Also, the system may be set to generate a pickup notice for the hold, generated in the same manner as regular overdue and other notices, which can be sent to a patron or used to call the patron.


  • When you check in an item that belongs at another location, Millennium Circulation can automatically set the item status to In Transit. Additionally, the system inserts a Transit note in the item record that indicates when and where the transit status was set. This note is removed when the item is checked in at the correct location. After checking in the item, you may be prompted to print a Transit Slip.


  • If the item was previously set to In Transit at another location and you are checking the item in at its owning location, Millennium Circulation clears the item's status, that is, it sets the status back to On Shelf. Additionally, Millennium Circulation removes the Transit note from the item record. No messsage will display.
For additional information, refer to the User Manual, Page # 100083: Checking In Items that have Special Conditions