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Checking Out Items
To start checking out items, be sure you are in Circulation Desk mode, and that the Check Out tab is selected.
If it is not already displaying, the first step is to retrieve the patron's record. The easiest way is to key or scan the patron's barcode at the barcode prompt.
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NOTE: The Search button (or Alt+S command) displays a Search/Browse screen that allows you to search by any Patron Record Index, e.g., Name, Unique ID, Barcode.
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After Millennium Circulation has successfully retrieved the patron record, a brief display of the record appears in the upper right section of the screen.
Then, retrieve the item record by keying or scanning the item barcode at the barcode prompt.
When you successfully retrieve an item record, Millennium Circulation determines the Loan Rule to apply to the check out, which determines the appropriate due date for the item. On the Check Out tab, the system displays the item barcode, title, and due date.
When you are finished with a patron record it is important that you close the record, so that the transactions are fully processed. This can be done in a number of ways:
- Click the Close button on the toolbar, or use the keyboard shortcut for the Close command, ALT+Q
- Key or scan a different patron barcode at the barcode prompt. This will close the current patron record and retrieve the next patron record.
An alternate method to retrieve a patron record is to search by patron name.
At the barcode prompt, key the letter 'n' (which is the index tag for Patron Name) followed immediately (no spaces) by the search string (i.e., all or part of the patron name), then press the Enter key.
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NOTE: The Search button (or Alt+S command) displays a Search/Browse screen that allows you to search by any Patron Record Index, e.g., Name, Unique ID, Barcode.
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If the search does not result in a direct hit, Millennium Circulation will show a Browse Display based on the search.
To view more information about the entries in the browse list, click on the Expand All button.
To return to the original display, click on the Collapse All button.
The line of any patron in the Browse Display can be highlighted by single-clicking with the mouse or using the keyboard arrow keys. Note that the brief display in the upper right frame changes based on the patron that is highlighted:
To retrieve the highlighted patron record double-click with the mouse, press the Enter key, or click on the Select button.
When the Check Out tab and the other tabs - AND the brief patron record in the upper right frame - are displayed, the patron record has been selected.
To return to the browse display, click on the Browse button on the toolbar.
To close out of the browse display, click on the Close button on the toolbar.
For additional information, refer to the User Manual, Page # 100042:
Checking Out Items & Page # 100043: How Millennium Circulation Calculates the Due Date for a Check-Out
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